Office Manager
Job description
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The Office Manager at Olawale Law Firm plays a pivotal role in ensuring the smooth and efficient operation of our office. As the Office Manager, you will be responsible for overseeing daily administrative tasks, managing office procedures, and providing support to the attorneys and staff. Your commitment to our core values and your ability to maintain a professional, organized, and welcoming office environment will contribute to the overall success of our firm.
Prior experience is required.
Responsibilities:
● Oversee the day-to-day operations of the office, including managing administrative tasks, coordinating schedules, and ensuring efficient workflow.
● Maintain a welcoming and professional atmosphere in the office, creating a positive experience for clients, visitors, and staff members.
● Manage and coordinate all aspects of office administration, such as managing office supplies, equipment, and facilities maintenance.
● Serve as the primary point of contact for internal and external communications, including answering phone calls, responding to emails, and handling correspondence.
● Assist attorneys and staff with administrative tasks, including drafting and proofreading correspondence, preparing legal documents, and managing calendars.
● Implement and maintain office policies and procedures, ensuring compliance with legal regulations and ethical standards.
● Coordinate and schedule client meetings, court appearances, and other appointments, ensuring all necessary arrangements are made.
● Oversee and manage client files and records, ensuring proper organization, confidentiality, and compliance with data protection regulations.
● Collaborate with vendors, suppliers, and service providers to ensure the smooth operation of office equipment, technology, and facilities.
● Foster a positive and inclusive work environment, promoting teamwork, open communication, and professional growth among the staff.
● Uphold the core values of the Olawale Law Firm, including passion for justice, compassion for clients, honesty, integrity, respect, and excellence, in all aspects of the role.
Qualifications:
● Proven experience as an office manager, administrative supervisor, or a similar role in a professional environment.
● Strong organizational and multitasking skills, with the ability to prioritize tasks and manage time effectively.
● Excellent interpersonal and communication skills, with a friendly and professional demeanor.
● Proficiency in office software applications, such as Microsoft Office Suite and document management systems.
● High attention to detail and accuracy, ensuring a high level of quality in all administrative tasks.
● Ability to maintain confidentiality and handle sensitive information with discretion.
● Strong problem-solving skills, with the ability to make decisions independently and resolve issues effectively.
● Demonstrated leadership abilities and the capability to inspire and motivate others.
● Knowledge of legal office procedures and familiarity with legal terminology is preferred.
● Adherence to ethical standards and a commitment to maintaining confidentiality.
● A genuine passion for upholding the core values of the Olawale Law Firm.
● This position is for someone looking for a long-term commitment with growth opportunities.
We offer a competitive compensation package and a supportive work environment that encourages professional growth and development. If you are a motivated, organized, and customer-oriented professional seeking to contribute to a dynamic legal team, we invite you to apply for the position of Office Manager at Olawale Law Firm.
All applicants and applications will be kept in strict confidence.
Benefits:
● Competitive salary commensurate with experience
● Paid time off and holidays
● Professional development opportunities
We value the contributions of every team member at Olawale Law Firm and believe in fostering a positive work environment that promotes growth, collaboration, and the pursuit of excellence. As the Office Manager, you will have the opportunity to play a critical role in supporting the firm’s operations, ensuring smooth workflow, and upholding our core values in every aspect of your work.
About the Olawale Law Firm
Olawale Law Firm is a reputable and esteemed legal practice committed to providing exceptional legal services to our clients. We specialize in personal injury law and immigration law.
Our firm is built on a foundation of core values that guide our work, including passion for justice, compassion for clients, honesty, integrity, respect, and excellence. We believe in upholding the highest ethical standards while providing dedicated and personalized representation to our clients.
To apply, click below and fill out the application. Also, upload your resume and cover letter in PDF. Only selected candidates will be contacted for interviews.